Administrative Assistant

Overview

This is a hybrid role with a mix of remote and in-office working.

At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services – and we’re constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future.

Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best – both personally and professionally.

Specific Skills

You have an excellent computer literacy in MS Office Suite including skills in PowerPoint, Excel, Outlook and Word
You have demonstrated strength in time management and organizational skills with the ability to multitask in a fast paced work environment
You pay attention to detail and accuracy
Your superb communication skills translate into positive relationships with your colleagues, and partners across and outside the organization
You are flexible and able to prosper within a team environment
You have a strong sense of professionalism and diplomacy with the ability to establish and maintain relationships with internal and external business partners

Responsibilities

As the Administrative Assistant, reporting to the VP of IS Development and Business Analysis, you will provide a variety of coordination and administrative services to the management team. They interact with all levels of the organization as well as external clients/contacts and supports the day-to-day operations of the department by acting as the first point of contact for all administrative needs, requests, and inquiries. What You Will Do:

Manage calendars, schedule meetings and respond to meeting requests and telephone/email inquiries on behalf of various members of the management team.
Provide general administrative support including paying invoices, completing requisitions, ordering office supplies, filing, scanning and photocopying.
Make travel arrangements and prepare monthly Travel and Expense (T&E) reports.
Prepare and revise presentations, reports, letters and databases.
Respond to internal and external inquiries and requests for information.
Provide coverage to other administrative assistants.
Manage contracts, ensured they’re signed, filed, stored and catalogued.
Conduct compliance related tasks and activities related to anti-money laundering and other compliance programs as required.
Track and collate reporting on training, lobbying activities and regulatory filings across the organization.
Complete filings on behalf of the compliance department.
Assist the compliance department in fulfilling and executing monitoring and oversight activities as required.

Job Nature

Full Time, Hybrid

Educational Requirements

Post-secondary education or equivalent work experience
2 - 4 years of work experience in an administrative role preferably in the financial services industry