The incumbent will be responsible for providing efficient and high-quality administrative support to a team within Sun Life’s Global Client Experience and Marketing department. The role’s primary function will be to support one VP and 2 AVPs. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is external facing, fast paced with multiple demands, and requires a demonstrated regard for confidentiality, diplomacy and a high level of judgment and ability to solve for solutions.
What will you do?
- Manages all aspects of the VP's/AVPs calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate.
- Effectively works with other EA’s in scheduling and coordination for meetings and other needs.
- Monitors and responds to VP's/AVPs e-mail.
- Coordinates meetings including preparing agendas, letters, memos and presentations. Also helps to prepare the VP's/AVPs for meetings including advance generation of meeting attendee bios.
- Effectively and proactively manages events organized by the VP's/AVPs, including town halls and other functional events, assisting in organizing content, attendees, facilities, and presenters.
- Assists in the preparation and distribution of reports and internal communications.
- Manages all travel arrangements and accompanying material.
- Manages the administrative budget work for VP's/AVPs (expense reimbursements, cheque requests, purchase orders, accounts payable).
- Assists the VP's/AVPs in their role with any Boards and including coordination with the Corporate Secretary’s office.
