Payroll and Benefits Coordinator

Overview

Why FirstOntario?

Competitive compensation packages
Top-tier health and wellness benefits, including comprehensive benefits packages and a yearly Personal Spending Account
Enhanced mental health benefits through SunLife and TELUS Health
Exclusive banking benefits
Up to $1000 per year towards professional development
Pension Plan
Flex-work environment
Company-wide Employee Volunteer program (Blue Wave Program)
Employee and Family Assistance Program

Job Overview

The Payroll and Benefits Coordinator is responsible for providing exceptional administrative support for the weekly and bi-weekly payrolls for unionized, non-unionized and salary employees, benefits and pension programs for active and retired employees. This position is an active member of a dedicated Human Resources team that executes the Human Resources Strategic Plan for FirstOntario Credit union.

Specific Skills

Post-secondary education in Human Resources Management, Business Administration, or related field
3-5 years of experience working in a Human Resources or Payroll and Benefits role
Payroll Compliance Practitioner Certification
Experience working with Payroll and Benefit systems
An understanding of unionized work environment and the ability to work within collective bargaining agreements is considered an assetBe detail-oriented, highly organized and have the ability to multi-task
Be a team player, demonstrating a positive attitude
Appreciate the need to work independently while supporting team members and organizational objectives
Demonstrate exceptional customer service skills
Be quick to respond to requests for service from all stakeholders
Take accountability and inherently demonstrate a high level of integrity and be trustworthy
Demonstrate clear and professional written and verbal communication skills
Be aware of and mitigate enterprise risk factors and ensure compliance with applicable regulations, legislation and FirstOntario policies and procedures
Be proficient in MS Office

Responsibilities

Role

Provide payroll, pension and benefits administrative support
Process the weekly hourly unionized employee's payroll
Assist with the bi-weekly payroll
Process pension and benefit plan entries, including, but not limited to, enrolments, changes, leave of absences and terminations
Facilitate the disability process including initiating forms, updating necessary files, processing paperwork for top ups, communicating with vendors and coordinating with Human Resource Business Partners
Ensure all employee records are accurate and up to date, hours of work, attendance, vacation, leave of absence, overtime, and benefit entitlements
Track part-time hours and probationary hours
Work closely with the HR team members regarding staffing changes to provide seamless transitions for new and existing employees
Assist with the year end process
Maintain records for month-end reporting and remittances
Maintain retiree and other inactive employee files for benefits purposes
Generate reports as required to identify Human Resource metrics and initiatives
Provide statistical information and KPI data for the Human Resources department and other departments within FCU as required
Support the process of merit increases, cost of living increases, incentive payouts and salary adjustments with high attention to detail
Produce and submit ROE's both within the payroll system and manually where required
Provide support to internal and external audits for payroll and benefits (KPMG, Payroll & CRA audits)
Ensure strict confidentiality of employment records and employee information
Be an advocate for employee health and wellness to ensure the overall well-being of yourself and others
Perform other duties and projects as assigned