Team Administrative Assistant

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG Vernon is looking for a Team Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

Specific Skills

Excellent organizational, written and verbal communication skills.
Strong word processing skills and knowledge of MS Word, Excel, PowerPoint, Outlook and Acrobat etc.
Excellent customer service, and interpersonal skills.
Ability to maintain a positive attitude and function well under stress, while prioritizing tasks and workload.
Resilient to work pressures and able to adapt to tight deadlines while multitasking and producing high quality work.
Service and detail oriented, takes pride in completing tasks efficiently and effectively.

Responsibilities

Coordinate meetings including booking of meeting rooms through Outlook and electronic schedule. management system, and arrange for required catering, room set up and Teams requirements.
Provide support with reception duties, including answering the phone and greeting all visitors to the firm's’ premises in a friendly and professional manner to project a positive image of KPMG.
Manage inbound and outbound mail and courier deliveries including tracking of mail.
Receive client payments and submission of accounts receivable daily.
Handle accounts payable and submission of vendor invoices though internal epayable system.
Provide administrative support to Management and administration team.
Coordinate, prepare, edit and/or proofread correspondence, presentations, and reports using various software.
Work independently and within a team environment to produce accurate high quality client deliverables.
Photocopying, printing, scanning and electronic filing of documents.
Assist with all internal and external event coordination, including booking facilities, catering and IT requirements.
Other duties as needed to support the office

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.